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Three options are available to authorise payment.

 

 Automatic Confirm

 For supplier invoices, the invoice can be authorised without the need to view the

 invoice. Enter Yes to confirm.

 

 View & Confirm

 Enter Yes to confirm. The originating screen is called so the prices can be verified and

 changed if necessary and the invoice approved. For stock receipts and purchase orders

 the invoice is approved by completing the Invoice# field. For supplier invoices a Confirm?

 field is presented to enable a Yes to be entered.

 

 Use the Confirm Order button to call the originating screen.

 

3.          By Purchase Order

 Use the Confirm Order button to call the originating screen.

 

 

APPAY Authorise Payment of Supplier

 

This screen only shows suppliers with invoices that have to be authorised.  The suppliers are listed on the left hand of the screen.

 

 

 

Supplier invoices can originate from the following sources:

 

 These invoices are approved for payment as soon as they are entered. Alternatively

 there is an option that places the invoices on hold status as they are entered.

 The invoices then need to be approved as a separate function. To set this option

 Go to

 Purchases/Suppliers | Housekeeping  | Ledger Options | More Options | APINV

 Process invoices as Hold Status.

 

 These invoices are approved when the Invoice# field is completed. Until approved

  the invoice remains on hold.

 

 A stock receipt is a supplier invoice and becomes an approved invoice when the

 Invoice # field is completed. Until approved the invoice remains on hold.

 

All supplier invoices have a payment due date (Pymt Date). When entering these invoices, the payment due date will default according to the Terms setting of the supplier. A Monthly Term will default to the 20th of the month following the invoice date. A Day Based Term will be days from the invoice date.